Administrative Assistant to Athletic Director

General Responsibilities

The Athletic Department Administrative Assistant will provide support to the Athletic Directors (ADs) and coaching staff by coordinating communication between the ADs, overseeing and maintaining department financial records, tracking student payments and required paperwork, and maintaining databases. In addition, the assistant will coordinate on and off campus activities with various teams.

Specific Responsibilities

Communication and Support:

  • Coordinate communication between the ADs, including facilitating regular meetings.
  • Coordinate Olympic League, CIF, and other meetings for ADs.
  • Support the details of the Athletic Department, allowing the ADs to focus on the strategies


  • Generate requisitions for invoices and submit to Finance Office for payment.
  • Collect and record spirit pack, banquet, camp and other student payments in team spreadsheet.
  • Process credit card payments and invoices as needed and forward payment information to Finance Office.
  • Payments to all officials.


  • Input game and practice sports schedules into ServiceU & Home Campus.
  • Reserve facilities and transportation.
  • Work with coaches, parents and the Booster Club to coordinate and plan on and off campus events such as team meetings, banquets, and fundraising activities. Input information into ServiceU.
  • Assist AD and coaches in planning hotel and travel arrangements for competitions and camps.
  • Confirm games with all opposing schools.

Student Information:

  • Maintain Home Campus database to clear students for athletic participation and sports physicals. Update coaches with clearance information on a regular basis.
  • Assist AD with updating athletic and coach’s handbooks and documents addressing policies and procedures of department.
  • Early Releases to athletes, coaches, teachers and staff.


  • 24 High School teams, 16 Middle School teams, 2 Elementary teams.
  • Create flyers to advertise meetings and events.
  • Maintain Camp Brain database for summer camps.
  • Process payroll.
  • Important documents for playoff and state games. Awards and certificates for end of season sports.


Village Christian Schools seeks to hire only employees with a vibrant Christian faith. Successful candidates will possess experience in:

  • Exhibit a strong Christian faith
  • Business and financial experience preferred.
  • Must be proficient in Microsoft Outlook, Excel and Word.
  • Must be able to multi-task, be flexible, and possess strong communication skills.
  • Self-motivated.

This is a full-time, 40-hours-per-week position.

2018-19 Academic/Athletic Year
Athletic Training Resident/Intern

Job Description

To assist with the supervision and coordination of the VCS overall sports medicine program, including, but not limited to: injury prevention, evaluation, management, and treatment of athletic injuries, short-term and long-term rehabilitation of athletic injuries, education of student-athletes, and athletics related health care administration in consultation with and under the supervision of the Head Athletic Trainer, Team Physician, Physical Therapists, and other qualified medical personnel.

VCS Athletics Responsibilities

  • Coordinate and deliver athletic injury prevention, evaluation, management, and rehabilitation of VCS athletic teams
  • Communicate and document athlete progress to athletic training staff, physicians, conditioning staff, and coaches
  • Maintain written/computerized records on all athletes’ injuries, treatments, and rehabilitation
  • Refer injured athletes to Team Physician as appropriate
  • Supervise high school student assistants
  • Provide athletic training services for VCS athletic department as directed by the Head Athletic Trainer and Athletic Director including attendance at scheduled team practices, home and away competitions, and school events as necessary
  • Other responsibilities as directed by Head Athletic Trainer and Athletic Director(s).


  • All applicants must be certified by the BOC by start date.
  • Current Professional CPR certification.
  • High school athletic training experience is preferred
  • Working toward a Master’s degree is preferred


  • Complete the VCS Classified application
  • Submit application, cover letter, and resume to


  • 10 month stipend position for one year, with option to apply for a second term
  • Approximately 3 days per week
  • No tuition waiver


A Groundskeeper is directly responsible to the Lead Groundskeeper and Assistant Director of Facilities. A Groundskeeper performs routine maintenance tasks as directed.

Job Expectations:

  • Cuts and edges lawns, pulls weeds, trim shrubs, maintain planters, drain grates, gutters, and down spouts
  • Cleans up debris and/or litter on campus
  • Assist with moving and setting up chairs, tables, and platforms
  • Reports any problem areas or repairs needed to the Lead Groundskeeper or Assistant Director of Facilities
  • Reports any potential safety concerns to the Lead Groundskeeper or Assistant Director of Facilities


  • Must be able to be able to bend, reach, and climb ladders/stairs in the performance of their duties
  • Must be able to work overtime and weekends as needed
  • Ability to carry/lift up to 50 pounds
  • Ability to use the following power tools: Mower, edger, trimmer, and blower
  • Performs other duties as directed by the Lead Groundskeeper or Assistant Director of Facilities
  • Will exemplify high Christian ideals in a spirit of cooperativeness with integrity

This is a full time, 12-month position